Convention tendering is very complex and tricky process, and when it comes to any large organization this manual method of tendering become more stressful. After the introduction of e-procurement, most of the processes become less hectic and less stressful. Implementation of e-procurement helps at all the level of company environment. After the digitization in all the sectors, it was very crucial to serving digital economy in procurement sector as well. Now it has helped with better control, productivity, reduced cost and higher security.
Lotus Procure improved visibility, better control, and fair financial deals in e-Tendering. It manages tendering process online and this has been improved the accessibility of tenders. Enable people to download the tender and then submit the bid using this system without moving or taking so much time. The objective of offering this system is to provide the best value of the money via secure and transparent procurement process. All the multiple procurement needs are fulfilled and handled very effortlessly by the use of e-tender system. Lotus Procure helps to automate the tendering procedure.
In this system firstly suppliers are invited to sign up in the system. This is called the registration process and it is free of cost. Lotus procure is an online internet based tendering system which provides secure access through unique “username” and “password” to each qualified organization. This system is available in English.
Once registered sellers can update their provided information anytime and are recommended to change their “passcode” regularly. Part of the registration method is the recognition of the varieties and classes of goods or services that the corporation is actively offering or selling, using a standardized categorization list offered by the system. This will guarantee that the organization will be able to obtain information regularly about ITBs, market surveys, RFPs, RFQs, notices of the award of contracts, and other data information that is directly significant to the existing business portfolio. All the relevant information is exchanged in digital form.
After registering in the system, a supplier can view the list of tender contracts, awarded contracts, able to quote for tender, able to receive contract information and documentation and send and receive correspondence. Getting started with this system is not that tough, through the tender option supplier can browse the list of tenders and contracts and able to get details in which you are interested. All the tender information is provided in sorted form.
Lotus Procure is the best assistance in the complex tendering process and helps you to reduce the stress of the tendering process and make every step effortless for you. It makes you more focused for a winning bid or finding a contract that matches with your company portfolio. By using Lotus Procure web based e-tendering solution, the intensive task of tendering will become faster and easier. Be the part of the revolution and make better future for your organization.
E-tender system is a virtual tender platform between buyers and suppliers. It is an online interface which makes advertise about the commercial, governmental and global tenders. So this kind of system makes advertisements about upcoming tenders in which you are interested. The system used to make suppliers aware about the tender is known as E-tender alert services.
The electronic tender system replaces the old manual tender system and creates an efficient environment for both tender buyers and suppliers. It automates the process and overcomes the drawbacks of old ones. Also, the tender bidding system has been transformed completely and enabled the procumbent process to connect with the larger network. Electronic Tendering Bidding system has facilitated the whole system online and one of the hassle-free bidding environment between buyer and seller. E-tender is a complex and tedious process and it does not finish over here. Other steps also followed by using online space. After the completion of bidding process and selection of the winning the bid, payment process has taken place. All the payments are done digitally using the internet. This process is highly secure and efficient and effective as well. This process is known as e-tendering invoice system.
Before going to understand e-Tendering Invoice system we need to understand what is e-Invoicing?
e-Invoicing offers the real switch from manual paper to fully digital communication for main business processes in the procurement phase. Using an e-Invoicing system, a supplier can send an electronic invoice and a buyer is able to receive, verify and pay it online. Many electronic Invoicing solutions deal with country-specific legislation, often creating barriers to cross-border trade.
e-Tendering Invoice system is also same as mentioned above or we can say invoicing electronically in e-procurements is known as e-tender invoicing.
What are the benefits of e-Tendering Invoice system in electronic Tendering?
In Electronic Tendering Bidding system, in the post-award procurement phase when the tender assigned to contractors an e-invoice generated which is paid to the suppliers. A supplier organization sends an e-invoice to a buyer. The invoice shows the buyer reference element to spot the individual who made the purchase. The digital workflow system informs the buyer that an e-invoice has been received. The system is able to match the digital invoice with the proper order. The buyer checks the invoice and verifies the quality of services and/or quantity of goods. The buyer then approves the invoice and the document is electronically processed for payment.
The Internet has provided us a better-connected world and all the business environments are adopting its capabilities and usability by implementing in their business process so as the procurement systems.
E-Tendering contract management system is essential parts of supply chain management that provide saving potential. Contract management system works with managers in supplier relationship, goods and services that have negotiations. With digital Procurement system, one can maintain on identifying routine factors. These performance factors are significant for successful deliverance and organization of the benefits.
Even when someone does conceptual business economics work with acute proficiency, still it is very challenging to doing same work repeatedly. Transformations are necessary for every supply chain manager rather than only improving operations to produce great results while handling constant pressure of maintaining low costs.
Tender contracts are always and poorly organized in a firm. In a company, there are already some active agreements which if counted then merely said to be hundreds. If we total them all, thousands of contract clauses and terms and conditions for smaller companies. These contract clauses must be monitored before enforcement. E-procurement managers understand that putting logical prices on goods is only a section of strategic sourcing action. The tools in e-tender contract management help companies accomplish the majority out of those contract terms, which purchasers spend their complete effort discussing and negotiating.
What are the Transactional benefits?
Electronic procurement helps the paying procedure of a purchase happen on the internet. Businesses may use web-based transaction tools and e-Tendering Invoice, where goods or services are fundamentally selected from catalogs that are pre-sourced and provided for electronic approval. The system then is linked to an Enterprise resource planning system’s back-end to facilitate entry, e-Tendering Invoice payments, and collect procurement management information.
Easy to access Contract agreements
After the contracts are signed, businesses with contract management tools usually store hard copies in different places. It gets filed by legal departments, stacked by procurement managers, and transported to stockholders. With contract management, companies can organize and store contract records in a centralized and easily accessible repository. One can just click on the mouse to review and download agreements, by guessing where the contract documents are located and giving the business a visibility where contracts are kept at that instant.
A major problem lies in agreement and unconventional expenses in any firm. It is not because employees on purpose overspend on a procedure, but because they are not alert. With electronic-procurement, one has a system like catalogs for processing standard orders.
Managing information advantages
Key identifiers may be product codes, cost centers, and so on. The unique identifier codes decrease errors and offer exceptionally detailed daily accessible data. This is needed to make the best use of data for strategic sourcing. Electronic-procurement effectively implemented will provide high-end comprehensive information. It will put off extra expenses on functions like data warehousing or mining.
Smarter spending and more managed database
With contract management system, you have to penetrate and organizing functionalities and can rapidly locate what documents are required. With a contented catalog of the organization’s agreements, the first way to reduce off-contract operating expense can be formulated. It will help contract managers to promptly search all types of agreements being searched. Furthermore, with a prepared database, businesses may be capable of paying out smartly.
What is e-Auction?
Electronic auctions are web-based auctions where preferred bidders submit offers digitally against the buyer’s specification. All announcements following and including the request to pre-qualified bidders to propose new costs and/or values must be digital. E-Auction can be used for buying/selling movable and immovable properties.
What is the difference between in the auction processes, the conventional one and the online auction?
e-Auction offers the same bidding process as done in the offline bidding process. One of the main differences between is, the bidding increased sitting in front of PC. The auction participants are able to check the latest price and able to quote the higher price to be the top bidder.
Post e-auction activities
After the auction closed the winner of the highest bid intimated by the bank and Bidder needs to sign the relevant documents to finish the process and bidder have to contact the bank directly.
Advantages of e-auction –
To make this process secure, DSC or Digital Signature Certificates are used. These certificates are digital equivalent of physical or paper certificates. Examples of physical certificates are passports, drivers’ licenses or membership cards. DSC serves as proof of identity of an entity for a certain reason; for eg. , a driver’s license identifies the person who can legally drive on the road in a particular country. Likewise, a digital certificate (electronic format) can be presented digitally to prove someone’s identity, to access data or services online or to sign certain documents electronically.
Auction is a bit tedious process but due to advancement of the technology it has become efficient, executable, strategic process. E-Auction is one of the convenient forms of the traditional process and can be executed remotely.
E-tendering framework has turned into a most popular arrangement of tender management under the public procurement space. Digital tendering has helped companies to deal their procurement requirements more effectively and efficiently.
The manual tender system can be long and awkward and is frequently too expensive. Since supplanting traditional tender process with that of electronic medium has turned into the need of the time. With an exceptionally mechanized e-Tendering framework, tender determination, promoting, tender accumulation and additionally the assessment and setting of the agreement can be set at ease.
What is E- tendering?
A web-based process wherein the total tendering process; from promoting to receiving and submitting tender related data are done on the web. This empowers firms to be more proficient as paper-based exchanges are decreased or eliminated, encouraging for a more fast trade of data.
E-tenders in general population are has seen quick development as of late. E-procurement tasks are regularly some portion of the country’s bigger e-Government endeavors to nationals and organizations in the computerized economy.
Advantages of E-Tendering
1. Executing an e- tendering framework benefits all levels of an association. E- Tendering process offer improved spend control and visibility and help fund officers coordinate buys with buy requests, receipts, and employment tickets.
2. Reduced expenses as compared to traditional paper-based response process
Simple to use software interface
Rearranged tender and procurement system for both suppliers and procurement officers.
3. Round-the-clock simple and quick access to tendering data.
Standard indications of imperative due dates in the tender award process.
Gives more secure access to tender data than conventional printed copy process.
4. Responses from providers remain secure and privileged until the end date.
5. All communications can be followed in a clear legitimately binding audit trail
Executing an E- Tendering system benefits all levels of a company. Electronic tendering systems offer enhanced spend perceivability and control and help back and help finance officers match purchases with buy requests, receipts and job tickets.
In e-tendering bidder system, Bidder required to enroll online on particular portal. Then after signing-in on target portal Digital Signature enrollment need to be done with an online token which is known as e-token. This e-token is offered by authorized Certifying Authorities and it must be obtained by them.
This process helps bidder to log into their account by using their used id and password which are provided at the time of Signup.
Digital Signature certification is only mapped to an account and can’t be used by someone else using different account. Only inactivation will work here and mapping will be done only once with the single associated account.
After getting the tender schedules, the Bidder should go through tender carefully after getting the tender schedules. The document must be submitted as per the tender documents to avoid bid to be rejected. Bidders, in e-Tendering Contract Management system are allowed to enter the Name and bid Values only. If there are any clarifications, this may be acquired online through the e-Procurement platform, or through the contact information specified in the tender document.
To proceed, bidder should prepare the bid tender documents to be submitted as specified in the tender list and these are preferred in PDF/XLS/RAR/DWF formats. If there is more than one document, they can be merged together.
The tender documents must be submitted online well in advance before the given time to avoid any setback or trouble during the bid submission procedure.
There is no bound on the extent of the file transferred at the server end. However, the upload is chosen on the Memory accessible at the Client System and in addition the Network bandwidth accessible at the client side at that point of time. In order to cut the document size, bidders are suggested to scan the file in 75-100 DPI so that the clarity is retained and furthermore the size of file also gets decreased. This will facilitate in fast uploading even at very short bandwidth speeds.
It is critical to note that, the bidder needs to tap on the Freeze Bid Button, to guarantee that he/she finishes the Bid Submission Process. Bids which are not frozen are considered as Invalid/ incomplete bids and are not believed for assessment purposes.
The e-tendering bidder system will provide a successful proposal message update after uploading all the tender documents submitted and then a proposal summary will be revealed with the date, time of submission and bid number of the bid with all other applicable details. The records put together by the bidders will be carefully signed utilizing the e-token of the bidder and after that submitted.
After the offer submission, the proposal outline must be printed and kept as an affirmation as a token of the submission of the offer. The offer outline will go about as a proof of proposal submission for a tender floated and will likewise go about as a section indicate in the offer opening event.
Electronic Tendering System is a method of obtaining the things digitally utilizing World Wide Web and Indent Management and RFX Management is part of the e-procurement. These two words are mentioned here because of their participation in the system. This procedure definitely reduces the span of acquirement process and diminishes the vast majority of the indirect expenditure in the event that you enroll on electronic Tendering. Having entry to the tender data, enable you to buy delicate calendars and submit them on online platform. Free and fair cooperation is possible with more straightforwardness.
Proceed to Tenders Page and simply top off the enrollment frame. It will enable your user ID OR client ID on e-Tendering.
Ensuing to enrolling on e-Tendering, you are given username and password which is generally same for all of websites. You can only login to the site utilizing this data and everyone is aware of this method.
You can access your record from anywhere in the world using provide data. The simple access requirement is a computer, Internet and knowledge of internet. Now, everyone has that capability in this digital era.
The password is encoded in Secret words at database level, only you are aware of those words or characters. Even if the system administrator wants to access then it will be hard to do so because these words are encoded and encrypted. And it will be suggested time to time to change of password to encourage the security of the record.
Following to enrolment of e-Tendering, you would frequently login into your record account and can find the data in respect to tenders. Similarly, you will get an email notification in regards to the production of the notice.
The document can be downloaded from the electronic tender website page on paying the necessary charges. You can fill the document archives and send online along with the inspected endorsements needed for the tender. Endorsements are a portion of the document reports. When downloading the document data, this information was additionally downloaded.
With registration of the e-Tendering, you are provided some amount of online space to upload your documents, information and endorsements. If any changes are required in your profile, it is easy for anyone to change the information after joining the website. If any certifications are provided then it is easy to utilize them any time depending on your needs.
BG/DD taken for EMD is checked and must be attached to the specialized offered among the entire proposals. The firsts can be given to the organization among the specialized offer opening. Following and presenting your documents, you will get a sales receipt mail giving the position of the proposal.
At the point when your offer is opened you will get a mail notification revealing the delicate elements, for example, the offer has been opened by this official organization, date and time of opening.
These are the basic steps of the online tendering system. It is very easy to follow and each site has these basic steps to follow. A few things will be different but not the all. There’s nothing much to struggle while registering for the e-tendering.
New opportunities are now just an alert away with the online shift of the procurement process.
Tendering is an old tradition. It’s part of the procurement process between the seller and buyers. But tendering is a long, lengthy process full of paperwork. It cuts into time and resources of an organization. But the technological revolution and internet has changed the entire process. Everything from advertising, processing, bidding and then awarding of tender is done online.
The bottom line is to save time. The faster the advertisement reaches the interested organizations, the faster the processing of applicants and then the e-bidding begins. E-Tendering has made the entire process easier and more transparent. Through the online tender services the information and alerts for new tenders are mailed to the organization on a day-to-day basis. This database has thousands of tenders at any given moment. The electronic tendering system is an easy adaptation of Globalization because with everything in open forum the connection goes beyond the local business. An organization can bid on a tender overseas as long as they have adequate resources.
With online databases for tenders, it’s easy to surf through the virtual web for new business opportunities. However, the tender alert system provided by the online services has proven to be a boon to the small business or business with threats of take-over and mergers looming over them. The bigger organization leads the race due to their reputation and resources.
Once an organization has filled out the online form, they can easily submit the required documents online too. Any query or request for information by the seller or the bidder can be made through the costumer services by the online tender portals. This entire e-tendering process has thus enabled a closer and swift interaction on both sides. Where once the process was full of hurdles and monstrous paperwork, today it just needs a person in front of a computer screen and access to internet. Before the bidding starts, an e-Contract is signed between the seller and e-Tendering bidder. The bidders are two or more.
E-Tendering bidder system has an online open forum/portal where the entire process is visible to the seller and bidders. As a result there is a very minimal chance of favoritism. The organizations can keep track of various bids and the place their bid according to the best bid that has been placed at a certain time. Once the bidding closes, the seller ranks them according to some pre-determined criteria and then winning bid is awarded with the tender. The e-receipt is sent to the winning bidder who then pays using various online payment portals that are safe and quick.
Thus, organizations save time and still get a fair access to the best tenders, both public and private. The entire system is being made less complex each day and the time that has been saved on paperwork and waiting periods has only contributed to the overall development of the organization. And if one is counting the pros of the e-tendering transparency and a wider connective to business cannot be overlooked.
In an increasing virtual world, e-Procurement isn’t just a new way but rapidly becoming the only way!
A better and faster collaborative space for an easy procurement process with barely a paperwork, E-tendering has made such an idea into a reality!
Tendering is a complex and exhausting process, or so it was until it all fully automated in the virtual space online. Procurement is the process of purchasing goods and services online. Tendering is a prominent part of this system. However, the traditional system was very long and difficult. But since the introduction of E-tendering, that entire process is now cost-effective, both for the buyers and the sellers. All the activities, like an advertisement, placing the order, bidding and finally the purchase of the tender are completely done online. It cuts back the excess loss of time and the unnecessary paperwork. And since it all happens online in public domain, the process is more transparent than ever. No more underhanded methods to gain the bigger tenders.
Various tender service providers are available on the web to provide information about the tenders from across the sectors. These online services have a database of thousands of tenders which is regularly updated. Online tender services match these tenders with the profile or demands of their subscribers and mail the suitable tenders to the organizations, mostly every day. It saves the organizations the time to find the suitable tenders and makes sure that they don’t miss out of good opportunities.
The entire process is simplified even after the tender alerts are sent out to the organization. Complete description about the tenders is at the full disposal of the clients. The online tender services also provide efficient ways to communicate in case of any problem or inquiry. The organization can file their bids online, along with all the documents needed for the tender. An E-agreement is signed between the seller and buyers before the E-bidding starts.
Electronic tendering bidding system has transformed the entire procurement process. It is more transparent than ever. It has enabled organizations to connect and bid internationally. It's done entirely online between the buyers and the seller. The organizations can place their best bids and see the others bids with whom they are competing. Once the bidding stops, the seller reviews the bids and awards the tender. The process doesn’t end here but it sure is easier due to the increased web space that organizations are making use.
Rather than the old and traditional billing and mailing ways, the post-award procurement process sees the real change. With help of an E-tendering invoicing system, a digital invoice is then prepared and mailed by a seller. The buyer verifies it and pays using one of the many online payment portals. As a result, the entire process begins, progresses and ends without any waiting periods or a need for physical presence. Both sides make profits and become better connected with even cross-border businesses.
Time, privacy, authenticity, transparency and development, E-procurement has enabled a space where it is only getting better each day. The world is bigger than ever yet more connected than yesterday.
The E-Tender or Electronic-Tenders is the process of tendering in which the all the activities like advertising of the tender, placing the order and awarding of the tender are done online. It is totally online process and no paper work is carried out during this process that means the related documents also submitted online during E-Tender process.
E-Tendering System is hugely adopted by the many Indian public sector companies’ as well private companies. E-Tendering process has many advantages over traditional tender system. It is regarded more transparent, efficient, fast and easy process than the traditional tendering system.
Why E-Tendering system?
The traditional manual tender process is some time can be very long. The procedure sometime takes two to three month to complete which can affect the costing and excessive burden to both the buyer and company, also it doesn’t have any ease of access to tendering process like the E-Tender process have. E-Tendering process reflects the modern digitalization word thus it is more accurate, transparent. There can be many features in E-Tendering process depend on the E-Tender service provider.
What is E-Procurement:-
In the short words an E-procurement solution is purchasing the goods and service through online process. E-Procurement process covers processes like auction, reverse auction, catalogs, invoices and all other E-tendering process.
What are the Benefits of E-tender:-
Now as we all know the Electronic tender has many benefits to both suppliers and buyers, some of them are below.
Reduce the overall time of tendering process
Easy to manage for suppliers like rejection of the bid, modifying the bid.
Quick access to all questions regarding the bid and can answer them instantly.
Improved quality of specification of tenders.
It is cost effective by reducing the paper process and other expenses.
Suppliers can receive the notification of online tenders
Suppliers can track their bid online
E- Tendering in India –
E-tendering is now very frequent in India. Many government bodies as well as private bodies are now fascinated towards E-tender. Many government bodies use their own E- procurement system but there are some organizations like “Lotus Procure” that make E-Tender process flawless and very easy to operate.
The Lotus Procure is an online platform which makes all the E-Tendering process very accurately like creating the tender, placing the bid and awarding the tender. There are also other benefits using Lotus Procure which you can know to go to their website http://lotusprocure.in .